Built for medical & professional societies

Membership software for medical & professional societies

Renewals, annual meetings, CME events, dues, applications, and member directories in one branded portal—so your society runs on one system instead of spreadsheets and disconnected tools.

See how it works

90-day free trial for organizations with up to 50 active members. Card required at signup; you won't be charged today.

MemberTrace Dashboard

Trusted by organizations like these

Leclaire Education TrustBoss DoctorsNorthwest Society of Colon and Rectal SurgeonsWomen Physician Entrepreneurs of HoustonSouth Asian American Vascular SocietySurgical Outcomes ClubSociety of Black Colon & Rectal SurgeonsWashington State Chapter ACS

Core product capabilities

Manage memberships, renewals, events, payments, applications, reporting, and directories in one system—so nothing lives in a side spreadsheet by default.

Memberships & renewals

Track member types, terms, renewals, and status in one record—without duplicate rosters across tools.

Events & registration

Manage schedules, pricing, capacity, and attendee lists tied directly to members—not in a separate events system.

Payments & dues

Keep dues, invoices, and event charges attached to the right member record—without manual reconciliation.

Applications & approvals

Run intake, review, and approval workflows in one place—instead of scattered email threads.

Reporting & directories

Generate searchable directories, exports, and board-ready views from live data—not rebuilt spreadsheets.

Product walkthrough

See how MemberTrace works in practice

Watch how MemberTrace brings memberships, events, payments, directories, and reporting into one connected workflow.

  • See how member records, renewals, and status stay in one system
  • See how events, registration, and payments tie back to the right member
  • See how directories and communications stay connected to live data
  • Understand how reporting works without rebuilding spreadsheets

A quick look at how MemberTrace handles memberships, events, payments, and reporting in one system.

Built for membership organizations like yours

From medical societies to founder networks, MemberTrace helps organizations manage members, events, directories, and payments in one place.

Medical & surgical societies

Professional societies managing renewals, annual meetings, CME, and member directories.

Learn more

Physician entrepreneurs

Networks for physicians building businesses through memberships, events, and private directories.

Learn more

Founder networks

Mastermind groups and professional networks built around memberships, events, and payments.

Learn more

From import to go-live

Bring your member data in, configure your setup, invite members, and launch renewals, events, and payments when your team is ready.

1

Import your members

Bring in your existing member data quickly and securely.

2

Customize your setup

Apply your branding, configure workflows, and tailor the experience to your organization—without custom development.

3

Give members access on web and mobile

Use your branded web experience and mobile tools so members can stay connected anywhere.

4

Go live with confidence

Start managing renewals, communication, events, and payments on connected member records from day one.

Works with the tools you already use

Connect MemberTrace with payment, file, and workspace tools today, with more connectors planned.

Live now

Stripe
Google Workspace
Dropbox

Planned

MailchimpComing soon
SlackComing soon
ZapierComing soon

Mobile

Members expect an app. You get two smart options.

Give members a modern mobile experience with MemberTrace. Choose the shared MemberTrace app with your branding built in, or launch a fully custom branded app for your organization.

Shared MemberTrace app

One download for members. Your organization appears inside the app with your logo and colors—no separate app build, launch, or maintenance required.

How the shared app works

Custom branded apps

Launch a fully branded app in the App Store and Google Play, with scoped white-glove support for organizations that want a fully owned mobile presence.

Explore custom apps

MemberTrace works for single organizations and teams supporting many.

For teams managing multiple member organizations

Standardize how you run the organizations you support

MemberTrace helps teams manage member data, events, dues, communications, and reporting across the organizations they support—without rebuilding workflows in spreadsheets and disconnected tools.

Standardize workflows across multiple organizations
Centralize dues, payments, renewals, and event revenue
Give every board clean reporting without rebuilding spreadsheets

Frequently Asked Questions

Answers to common questions about setup, imports, security, and support.

Creating your account takes a few minutes. Getting fully set up depends on your organization: importing your member list, configuring membership types and dues, and branding your portal. Our team can help with the import and with more complex setups.
Yes! MemberTrace supports CSV imports and can integrate with many existing systems. We'll help you migrate your data seamlessly, ensuring no information is lost in the process.
MemberTrace runs on Amazon Web Services, member data is encrypted in transit over HTTPS and at rest, and the production database is backed up automatically every day. Card payments are processed by Stripe, so card numbers are not handled by MemberTrace forms. Our security page has the details.
MemberTrace is highly customizable. Every plan includes custom fields, forms, and automated dues renewal reminders. The Growth plan adds a custom workflow builder for your own automations.
Yes. Every plan includes email, chat, and phone support, plus a knowledge base, onboarding docs, and standard onboarding to get your team set up.
Of course. You can upgrade, downgrade, or cancel your plan at any time with no penalties. We believe in transparent pricing and flexible terms that work for your organization.
Members use your branding on the web or download the shared MemberTrace app (iOS and Android). One download gives them your organization in the app—plus any other MemberTrace communities they belong to—without you launching or maintaining a separate app for each society.
Yes. Most communities use the shared MemberTrace app with full org branding. If you need your own listing and white-glove delivery, we scope custom branded apps with Enterprise customers—contact us to explore fit, timeline, and investment.

Still have questions?

Contact SupportView Documentation

Ready for one cleaner operating layer?

Start a 90-day free trial (up to 50 active members) and run members, events, dues, and reporting in one place—or watch the walkthrough first if you want the full picture. A card is required at signup; you won't be charged today.

See how it works